The Best Way to Book a Room Block

Our FREE service eliminates the guesswork and time involved in booking a hotel block for weddings, celebrations, conferences and more. We plan the entire group reservation for you!

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Wedding Hotel Block

To save you time and stress, we specialize in helping busy couples and wedding planners book a wedding room block for the big day.

Group Hotel Booking

No matter the event — personal or work-related — our team of group hotel booking experts takes the tedious booking process off your plate.


We tackle the hard work for you.

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Easy Group Hotel Bookings

Our pros do all the heavy lifting for you — for free! Simply send us your preferences, and we create a fully customized list of blocked room options. Then, we also work directly with your chosen hotel to book the room block.

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The Best Hotel Rates

Both you and your guests benefit from our extensive industry relationships, buying power and travel accreditation. All this combines to ensure you receive the best hotel rates, along with your own easy-to-use booking link.

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Expertise that Saves Time

Booking a room block is a time-consuming task that involves research, contracts, confusing jargon, countless follow-ups and more. Let our hotel experts take this chore off your to-do list so you can focus on your event.

How it works

We work with hotels large and small across the US, Canada and Mexico to find you the perfect set of blocked rooms for your event. To get started, answer some online questions for our hotel experts, who then get to work finding hotels that best suit your needs and preferences. Then we’ll send you a customized list to choose from before we also help manage the hotel contracts, booking link, etc.

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Client Testimonials

"Thank you for finding a great room rate for our wedding guests and negotiating a free suite upgrade for us. Securing our room block meant our guests could all stay together, and you made the process so easy."
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RJ & Tommy (Groom & groom)
"Thank you for making the hotel booking process so easy. Arranging for so many guests can be a huge headache, but you made it seamless. I absolutely recommend Where Will They Stay!"
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Samantha & Samuel (bride & groom)
I just wanted to send a quick message of gratitude. You have been so helpful and on top of all the room blocks I have been booking.I know it's a lot of juggling, especially amidst such a crazy busy time. Thanks again!
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Niki Gubernat (wedding planner)

Focus on the fun

Spend more of your time celebrating and planning, and leave the hotel block for weddings and any other event to us! Industry incentives and our national buying power means we have access to great pricing, and our Signature Service is complimentary.


Have a question about booking blocked rooms? This could help!

A hotel room block is a designated number of rooms set aside at a specific hotel, often at a discount rate. Those rooms are held for guests who are part of a specific group event or wedding party. Many hotels offer this service upon request, but it’s often a time-intensive endeavor to navigate if you don’t have experience booking a hotel block. 

When an occasion calls for friends and family to gather together at the same hotel, our team can find hotel properties that offer your guests a wonderful experience at an excellent price – all with minimal demands on your time.

To receive our free service, please note that courtesy room blocks must include at least 20 rooms per night per hotel. Guaranteed/contracted blocks require at least 10 rooms per night per hotel.

Estimating the number of rooms you’ll need all depends on your guest list and your venue. Some good questions to ask yourself include: 

  • Are you expecting out-of-town guests? 
  • Will any guests be sharing rooms? 
  • Is your venue in a remote location or a destination where people might prefer to spend the night? 
  • Will the wedding couple or host(s) be staying there? 

While there’s no exact formula to determine a set number of rooms for you, we’d recommend making a somewhat conservative guess and encouraging guests to book early. Most hotels will add rooms after your initial block is fully booked, if they have the space available. 

When you should block hotel rooms for a wedding or any other occasion is pretty standard. The norm is 9-12 months in advance of your event date. The shortest turnaround time is three months. However, this likely results in fewer hotel options given the narrow window of time before the event, especially if the event takes place around the holidays or in the summer months. 

We cannot quote pricing more than 12 months before the event, as hotels typically don’t release rates that far in advance. 

We also recommend starting the process at least two months before you’d like to distribute the hotel block information to your guests.