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The Best (& Free!) Way to Book a Room Block
Booking a hotel room block makes weddings and events more memorable and more fun. But, booking hotel blocks can be overwhelming and time-consuming to do yourself. Our 100% FREE service does everything for you!
For 10+ years, we've booked countless hotel room blocks for weddings & events in the US, Canada & Mexico.
types of room blocks
Wedding Hotel Block
Our dedicated team will save you 10+ hours of valuable wedding planning time with our complimentary signature service for wedding hotel blocks.
Group Hotel Booking
For every event — personal or professional — let us help! We handle group hotel bookings for sports competitions, concerts, incentive travel, parties, family gatherings and more.
WHY US?
Our complimentary service tackles the hard work so you can make the most of your celebration.
Expertise that Saves Time
Booking a room block is a time-consuming task that involves research, contracts, confusing jargon, countless follow-ups and more. Let our hotel experts take this chore off your to-do list so you can focus on your event.
The Best Hotel Rates
Both you and your guests benefit from our extensive industry relationships, buying power and travel accreditation. All this combines to ensure you receive the BEST hotel rates, along with your own easy-to-use booking link.
Easy Group Hotel Bookings
Our pros do all the heavy lifting for you — for free! Simply send us your preferences, and we create a fully customized list of blocked room options. Then, we also work directly with your chosen hotel to book the room block.
Room block Packages
Booking a room block yourself is a lot of work. It requires hours of researching suitable hotels… Calling hard-to-reach hotel employees… Confusing jargon and contracts… It’s a lot. To avoid you spending the wasted time and energy jumping through hoops, we do it for you – for FREE.
How? We receive a commission from the hotels based on the number of rooms you book. And, there’s no commitment or pressure to book through us.
Our Signature Service: Free
95% of our clients choose this package and love it. It includes us sourcing up to five hotels perfect for your event, along with the best-possible rates. These five options can include properties you requested and/or ones we find based on your preferences (which you supply us when we begin working together).
Premium Service: $249
Need more than five hotel options?
Our premium service includes a report of 6-15 additional hotel options. It’s ideal for those who want more than two hotel blocks for their guests.
How it works
We work with hotels large and small across the US, Canada and Mexico to find you the perfect set of blocked rooms for your event. To get started, answer some online questions for our hotel experts, who then get to work finding hotels that best suit your needs and preferences. Then we’ll send you a customized list to choose from before we also help manage the hotel contracts, booking link, etc.
Client Testimonials
At Where Will They Stay, we’ve helped thousands of event planners and hosts find room blocks for weddings and group events. We take immense pride in making everyone happy and less stressed. In fact, we hear every day from clients about how much they love our service. Here’s a sampling of what they have to say.
Focus on the fun
Spend more of your time celebrating and planning, and leave the hotel block for weddings and any other event to us! Industry incentives and our national buying power means we have access to great pricing, and our Signature Service is complimentary.
FAQs
Have a question about booking blocked rooms? This could help!
A hotel room block is a designated number of rooms set aside at a specific hotel, often at a discount rate. Those rooms are held for guests who are part of a specific group event or wedding party. Many hotels offer this service upon request, but it’s often a time-intensive endeavor to navigate if you don’t have experience booking a hotel block.
When an occasion calls for friends and family to gather together at the same hotel, our team can find hotel properties that offer your guests a wonderful experience at an excellent price – all with minimal demands on your time.
To receive our free service, please note that courtesy room blocks must include at least 20 rooms per night per hotel. Guaranteed/contracted blocks require at least 10 rooms per night per hotel.
Estimating the number of rooms you’ll need all depends on your guest list and your venue. Some good questions to ask yourself include:
- Are you expecting out-of-town guests?
- Will any guests be sharing rooms?
- Is your venue in a remote location or a destination where people might prefer to spend the night?
- Will the wedding couple or host(s) be staying there?
While there’s no exact formula to determine a set number of rooms for you, we’d recommend making a somewhat conservative guess and encouraging guests to book early. Most hotels will add rooms after your initial block is fully booked, if they have the space available.
When you should block hotel rooms for a wedding or any other occasion is pretty standard. The norm is 9-12 months in advance of your event date. The shortest turnaround time is three months. However, this likely results in fewer hotel options given the narrow window of time before the event, especially if the event takes place around the holidays or in the summer months.
We cannot quote pricing more than 12 months before the event, as hotels typically don’t release rates that far in advance.
We also recommend starting the process at least two months before you’d like to distribute the hotel block information to your guests.