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Bookings for event planners

Register With Us
Returning Client

Time-saving perks

There are 1,000 things on your to-do list. Let us take save you hours of extra work by taking care of your client’s accommodations!

  • Our service is no-cost for you or your clients!
  • We find the best group rates at the best hotels throughout North America.
  • We handle all the details of negotiating, contracting and confirming your hotel room blocks.
  • We'll send you a thank you referral bonus for any rooms clients use during the event

Service Packages

We offer two hotel room block service packages to support your effortless booking experience.

Signature Service: Free

Our hotel experts provide customized block information and rates for up to five hotels. Your coordinator will research available options, negotiate room rates and manage all necessary contracts and agreements. There are absolutely no hidden costs associated with this package, and most of our clients sign up for this service.

Premium Service: $249

For hosts and event planners interested in more than five options, we recommend this service upgrade. Clients receive a report of additional hotels and can book blocks of hotel rooms at more than two properties. 

Step 1: Register

If this is your first time using our service, please fill out the registration form.

>>If you have already registered with us, please skip to Step 2 below.<<

We look forward to working with you!

Step 2: Tell us about the event

To get started on a booking for your client, please fill out the form below. We’ll take it from there!

Pro tip: The more info you share, the more customized we can make the report.

Still got questions? Check out our FAQs or contact us anytime!

  • Choose an Account Manager below if you have a preference to work with someone in particular on our team.
  • If you prefer we communicate exclusively through you, please put your own email here.
  • If you prefer we communicate exclusively through you, please put your own # here.
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Client Testimonials

"Thank you!

I love working with you and Where Will They Stay!"
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Lexi Schafer (Event Planner)
"Thank you for finding a great room rate for our wedding guests and negotiating a free suite upgrade for us. Securing our room block meant our guests could all stay together, and you made the process so easy."
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RJ & Tommy (Groom & groom)
I just wanted to send a quick message of gratitude. You have been so helpful and on top of all the room blocks I have been booking.I know it's a lot of juggling, especially amidst such a crazy busy time. Thanks again!
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Niki Gubernat (wedding planner)

Our core Values

For you and your clients, our mission is to provide top-quality service. We work seamlessly with you so your clients’ guests have an unforgettable experience. 

Knowledge

Our hotel experts have established relationships with top hotel brands. Plus they understand industry jargon and contracts. We know what to ask, what to look for, and how to negotiate with properties.

Service

Where Will They Stay can anticipate and respond to your needs, working together to find and secure guaranteed or courtesy room blocks that fit your budget and wow guests.

Empowerment

We empower you to spend less time booking hotel blocks and more time planning all the event details. We want to help your clients and their guests create new memories.

Budget

One of our key values is finding group rates that are within budget. We want every event planner to secure the 20 or more guest rooms that best suit their needs. 

Excellence

Our team provides high-level expertise, professional planning services, excellent communication and overall extraordinary hotel blocking assistance.