Blocking hotel rooms for weddings is time-consuming and stressful. That’s where we come in.

Where Will They Stay’s wedding room block signature service is 100% free – no strings attached. Our hotel experts track down the best hotel blocks for your wedding. Selections are fully catered to your requests.

Our services include researching available hotel options, negotiating great rates and managing the agreement process. That said, we offer two service plans:

 

Signature Service: FREE

95% of our clients select this service. We identify rates and details for up to five hotels, including any you already like. How is it free, you ask? We receive a commission from the hotel based on how many rooms you need.

 

Premium Service: $249

Want more than five options? The premium service includes a report of up to 15 hotels. It’s also ideal for clients who want more than two final hotel blocks for their guests.

 

 

How to Book Hotel for a Wedding

Our team of wedding block hotel experts is here to guide you through how to book a hotel for wedding celebrations. We take the entire process off your plate so you can focus your attention elsewhere, instead of wondering, “Where will they stay?


Step 1: Send Us Your Wedding Details

If you’re a professional wedding planner, please register here. If you’re hosting the wedding, please complete our online Room Block Request-ionnaire to tell us all about the big day.


Step 2: We Send You a Customized Proposal

Based on the information you provide (the more info the better!), our room block experts create a customized proposal with five hotel options that meet your desired criteria. 

We email you the proposal within 3-5 business days. It features all the key information you need to know, including the hotel rates, amenities, dining, upgrades, parking and more. 

Our team can walk you through the specifics, answer any questions and handle negotiating hotel rates. 


Step 3: Reserve a Block of Hotel Rooms for Wedding Guests

Reserving a block of hotel rooms for wedding guests has never been so easy. Let us know which hotel(s) you want to book, and we’ll send you the necessary paperwork. As hotel experts, we’re highly versed in these contracts, so we ensure you don’t feel overwhelmed or confused by them.


Step 4: Share the News With Your Guests

After the wedding room block is confirmed, we provide you a dedicated booking link to share with your guests. This custom URL makes it incredibly easy for your guests to book their stay.

 

When Should You Block Hotel Rooms for a Wedding?

Our recommendation for when you should block hotel rooms for a wedding is 9-12 months in advance of your wedding date. The minimum turnaround time is three months, but that likely results in fewer hotel options and less time for your guests to book in your block. More time provides for greater availability for your wedding room block, especially if the wedding takes place in the summer or on holidays.

  View More FAQs

 

Courtesy Room Block vs Guaranteed Room Block

Hotels have different policies on the number of rooms they reserve for a wedding room block. This includes what they require from you as the host. In the customized room block proposal you receive from us, we outline all the hotel block options, including which are courtesy room wedding blocks and which are guaranteed/contract blocks.

To receive our free service, please note that courtesy room blocks must include at least 20 rooms per night per hotel. Guaranteed blocks require at least 10 rooms per night per hotel. 

 

Courtesy Room Definition

Courtesy room blocks are particularly popular for weddings. A courtesy block demands no financial obligation, which saves you money if fewer rooms are booked than you expected. In other words, you won’t have to pay for any unbooked rooms yourself. However, those rooms are not guaranteed to you, so others outside your party can still reserve those rooms if demand is high.  

 

Guaranteed Room Block Definition

With a guaranteed room block, the hotel rooms are dedicated to you and can’t be booked by others outside your party. These blocks are ideal for high-demand destinations and dates. However, your group will be required to book a set percentage of rooms, also known as a hotel attrition rate. If that percentage of rooms aren’t booked, you could be charged for them.