About Us

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We know the most important weekends begin at check-in. We love finding the perfect hotel for group occasions & adventures.

Group Hotel Bookings Made Easy

With our industry expertise and national buying power, Where Will They Stay’s mission is to alleviate the stress of event planning by providing customized, group hotel booking services for weddings, sporting events, conferences, and other special occasions. Our mission is to check-off this task on your to-do list, taking care of the research, contracts, negotiation, and follow-ups for you. We save you time, resources and headaches, all while your guests enjoy a special and memorable experience. 

How Our Journey BegaN

The team at Where Will They Stay has been booking hotel room blocks for weddings, conferences and celebratory events for more than a decade. After seeing firsthand the need for hotel room block resources for events and celebrations, we launched our service and have booked hundreds of thousands of hotel rooms for clients since. 

Booking group reservations at hotels can be time-consuming, tedious and confusing for hosts and wedding planners alike. This inspired us to start Where Will They Stay, a complimentary hotel block booking service for every special occasion, from weddings to corporate conferences. We have the buying power and industry connections to provide every client with a hassle-free and budget-friendly experience.

Our Values

To pursue our mission and provide top-quality service, we follow several core values. 


Our hotel experts have established relationships with top hotel brands. Plus they understand industry jargon and contracts. We know what to ask, what to look for, and how to negotiate with properties.


Where Will They Stay can anticipate and respond to the needs of our clients, working together to find and secure guaranteed or courtesy room blocks that fit your budget and wow your guests.


We hope to empower our clients to spend less time worrying about booking hotel blocks and more time having fun at the event. We want to help you and your guests create new memories.


One of our key values is finding group rates that are within budget. We want every event planner or party host to secure the 20 or more guest rooms that best suit their needs. 


Our team provides high-level expertise, professional planning services, excellent communication and overall extraordinary hotel blocking assistance.

Hotel Brands We Work With

Where Will They Stay works with boutique hotels and large-scale resorts across the United States, Canada, and Mexico including major brands such as Marriott, Hyatt, Fairmont, Hilton, Ritz-Carlton, Four Seasons, and many more. This wide range of options ensures you have the power to choose the best place for out-of-town guests to stay for your special event. 

Our Service Packages

We offer  two hotel room block service packages to support your effortless booking experience.

Signature Service: Free

Our hotel experts provide customized block information and rates for up to five hotels. Your coordinator will research available options, negotiate room rates and manage all necessary contracts and agreements–free of charge! There are absolutely no hidden costs associated with this package and most of our clients sign up for this service.

Premium Service: $249

For hosts and event planners interested in more than five options, we recommend this service upgrade. Clients receive a report of additional hotels and can book blocks of hotel rooms at more than two properties. 

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