Estimating how many rooms to block for a wedding depends on your guest list and your venue. While the number of room blocks needed is variable to the number of guests who attend your event, there are some important questions to ask early on. These questions will help you estimate the right number of rooms for your wedding or special occasion.
Some good questions to ask yourself include:
- How many out-of-town guests are on your list
- Will some guests be sharing rooms (think: college friends bunking together)?
- Is your venue somewhere remote or in a destination spot where most guests will likely want to stay overnight?
- Will you or your families be staying at the hotel?
When estimating how many rooms to block for weddings, the general rule is it’s better to start with a conservative estimate—think about 50–70% of your out-of-town guests—and encourage your guests to book early.
The good news? Many hotels will allow you to add more rooms later, if they have the space available.
Still unsure? That’s where we come in.
At Where Will They Stay, we make the wedding room block process simple, stress-free, and (best of all) completely free—saving you up to 10 hours of back-and-forth emails, phone calls and guesswork.
Let us handle the details so you can focus on the fun stuff.